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Updated Grant Reporting Guidelines

Please note the following reporting guidelines. Check your individual CPB contracts for deadlines and let us know if you have any questions.


Please submit a 1–2 page narrative report describing your project’s progress, workflow and any challenges you’ve encountered. Please report on your project timeline — let us know whether your project is taking less time, more time, or the same amount of time as you projected in your proposal. Please also include the numbers outlined below (and requested in your contract). Finally, please include anecdotes about great content finds or losses.

Your contract requests the following statistics be included in your reports:

  • # of assets inventoried (in total, new + existing, regardless of delivery status)
  • # of total records delivered to WGBH
  • # of existing records delivered to WGBH
  • # of paper records converted and delivered to WGBH
  • # of new records created and delivered to WGBH


Final Project (Narrative) Report:

For your final narrative reports, please update your midterm statistics and include descriptions of your project workflow, any challenges you ran into, and how your station has received the project. In addition, please include any anecdotes about great finds or lost materials from your project.

Final Financial Report:

Please use this template for your final financial report. Use your proposal budget (included in your contract) as a basis for reporting. You can basically copy the items, descriptions and proposed costs into this template, and then report on your actuals and variances. If you have variances, please describe them on the second tab of the spreadsheet.

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